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Convention Checklist!

November 29, 2017

 

 

 

So if you were wondering exactly what I pack, here's a checklist for you!

 

(Attendance less than 10,000)

 

I pack specifically for the convention. If it is a science fiction convention, I might grab a few more Other Systems. If it’s a comic con, I’ll grab more Out For Souls & Cookies and artwork. I also always consider attendance. 

 

  • 15 Other Systems +display copy

  • 6-10 The Light Side of the Moon +display copy

  • 10 sets of Out For Souls and Cookies (Bagged and Boarded) + loose display copies

  • 5 Additional Copies of Out for Souls and Cookies #1

  • 7-10 Copes of Lure +display copy

  • 3 Sets of Faminelands +display copy

  • 2-5 Copies of 25 or so different prints (Bagged and Boarded)

(Attendance 10,000 – 50,000)

 

  • 20 Other Systems

  • 10 The Light Side of the Moon

  • 20 sets of Out For Souls and Cookies (Bagged and Boarded)

  • 5 Additional Copies of Out for Souls and Cookies #1

  • 10 Copes of Lure

  • 5 Sets of Faminelands

  • 5 Copies of 25 or so different prints (Bagged and Boarded)

(Attendance 50,000+ ECCC/Comicon)

  • 35 Other Systems

  • 20 The Light Side of the Moon

  • 25 sets of Out For Souls and Cookies (Bagged and Boarded)

  • 5 Additional Copies of Out for Souls and Cookies #1

  • 10 Copes of Lure

  • 5 Sets of Faminelands

  • 5 Copies of 25 or so different prints (Bagged and Boarded)

 
Why don’t I bring more?

Because the more I drag around, the more likely it is to get damaged. Besides, the most I have ever sold of a single item at a conventions was 35 copies of Faminelands: The Carp’s Eye. That was at its release at ECCC 2008. Once I had more products, each product sells less.

Also books are heavy. Airplanes only let you take so much luggage. Shipping is expensive. Gas is expensive.

  • Signage/Banners

  • Marketing Giveaways:

  • Excerpts, Bookmarks, Buttons, Etc.

  • Display Stands: I set out everything in display stands before I leave so I can see how it looks.

  • Sales Sheet, Cash Box and Credit Card Reader:

  • I personally like to have $100 to open. 10 Five’s 50 One’s.

  • Tablecloths and cover cloth: I use Queen Size Flat Bed sheets. They come in a wide variety of colors and wash well. At the end of the day, bring another sheet to cover inventory.

  • Personal Emergency Kit:Band-Aids and Neosporin, Wet wipes, tissues, hand sanitizer, Sanitary napkins, chapstick, nail glue, Zyrtec, Aspirin, and Tylenol, Dayquil, Elastic bands, Comb

  • Office Supplies: Pens for signing books, Blue Painter’s tape, Scotch Tape, Large Binder Clips, 3 x 5 cards, 1″ price lables

  • Foam Mat/Tiles: Convention Centers aren’t known for their thick padded carpets.

Food: I don’t leave my table for meals. I eat right there, grabbing bites when I can.

  • 1 liter of water per day

  • A coffee beverage with 2 shots of espresso

  • Bag of apple slices and or baby carrots/celery for snacks

  • Bagel with cream cheese for breakfast

  • Sandwich with meat for lunch

 

Final note on Clothing: I wear my good jeans, a loose-fitting peasant blouse type top. Basically, my goal is to look casually business-like. I also bring a light sweater or hoodie, because the environment is constantly shifting from hot and cold as doors open, groups of people move around etc.

On my feet: I wear hiking socks and comfortable MaryJane-style shoes. I personally like Clarks, but have also heard good things about Keens. If my knees start getting really sore, I switch to TEVAs for a little while. Yes, that does mean I am wearing sandals with socks, but no one can see my feet behind the table.

 

Did I miss anything? Is there anything other authors like to have at conventions? Share in the comments!

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